The University of Stirling Podcasting Society
The University of Stirling Podcasting Society
Your University Podcasting Society: For Students, By Students!
Correct as of January 2023.
The name of the society shall be the “University of Stirling Podcasting Society”, hereinafter known as the “StirPod”.
The Society’s aims shall be:
i. Promote Creative & Inventive Podcasting
ii. Provide Podcasting Support
iii. Build a powerful podcasting initiative.
iv. Encourage new and former podcast creators and listeners into and back to the medium.
v. Empower individuals and groups to create great podcasts.
vi. Support Podcasting Collaboration
vii. Provide Space for Pitching Podcast Ideas
viii. Support Podcasting Planning (including the development of business planning; legal requirements and best practices)
ix. Support Podcast Monetisation (including helping with advertising, promotion and merchandise sales)
x. Support Podcast related projects such as, but not exclusively, live events.
xi. Support recruitment of guests and voice actors
xii. Support podcast pre-production, production, and post-production
xiii. Host an annual Podcasting Awards ceremony
xiv. Provide a ‘production house’ space for podcasts to be published (if required)
a) Membership shall be open to all registered students at the University of Stirling. The General Meeting (GM) may award honorary membership. Non-students can join the Club/Society, but will have non-voting status and be ineligible to run for a Committee position.
b) A fee shall be charged for membership, set annually by the Club/Society Annual General Meeting. The price shall be the same for student and non-student members. The fee must not fall lower than the minimum advised by the Students’ Union.
c) The Club/Society may waive this fee with ED&I Accreditation by submitting such an application to the Communities Zone Executive Committee.
d) To purchase membership to a Club/Society, the ‘Clubs & Societies Membership’ option must also be purchased. This must be paid regardless of the Club/Society’s individual fee.
a) The Committee shall consist of the following minimum, core positions that must be held be different members:
b) If within the period of an academic semester, a committee member fails to attend three committee or general meetings of the society without having had apologies for their absence accepted, they will at the discretion of the majority (50% +1) of the committee be considered to have resigned from their position.
c) It is permissible for the election of a Fundraising Manager; a PR & Social Media Manager; and a Social Events Manager as extra-committee members to support the work of the Executive Committee.
The Committee is recommended to meet at least once a month, or if a meeting is called by a committee member. Notes and minutes of these meetings should be made available upon request by Club/Society members.
The Committee shall be elected at the Annual General Meeting (AGM) or in the case of a vacancy arising mid-term, at an Emergency General Meeting (EGM). Candidates must have purchased membership to the Club/Society prior to the election.
Procedure for election of Committee Members:
A General Meeting shall be held at least once each semester and shall be convened upon receipt of a request signed by eight persons or 10% of the membership (which ever figure is the least).
The society shall be affiliated to the University of Stirling Students’ Union and abide by its regulations. The society may be affiliated to such organisations as a GM shall deem desirable, any decision from a GM to affiliate/disaffiliate must be passed with a two-thirds majority. The Club/Society must update their constitution with any organisations that they become affiliated to and any changes to the constitution must be approved by the CZEC or Sabbatical team if the CZEC is for any reason unavailable.
An annual inventory shall be submitted to the Students’ Union by 31st May each academic year. All new equipment must be added to the inventory throughout the year by completing the appropriate form and submitting it via email to the Activities & Volunteer Coordinator and VP Communities. All property and equipment must be insured through the Union’s policy.
The Club/Society will comply with the relevant data protection, privacy and data handling policies of the Students’ Union, as outlined here: www.stirlingstudentsunion.com/privacy/
The Club/Society will adhere to the Union’s ED&I Policy.
Changes to the constitution must be passed by a simple majority either at an AGM, an EGM or GM of the society. For a constitutional change to be binding it must subsequently be approved by the Communities Zone Executive Committee.
Responsible for coordinating fundraisers, this includes setting specific monetary goals, choosing an activity for the fundraiser, they are directly accountable to the Treasurer.
Is the front figure out the society. This person shall represent the society and reach out to news outlets, other societies etc. to gain the society and specific campaigns, fundraisers etc. more publicity. Responsible for overseeing social media activity, keeping track of the social media group, making sure that they are reaching their goals, expanding their reach online and producing appropriate content. They are directly accountable to the President.
Organises informal socials for society members and aspiring members, to provide a space of positivity and increase the social life within the society. They are directly accountable to the Secretary.
Responsible for supporting the organisation of guests for podcasts and for presenting at events.
Responsible for recruiting, organising and supporting clubs and societies with starting, launching and continuing a podcast.